What the most frustrating part of being a healthcare provider: the paperwork and documentation. Transitioning from paper documentation or an outdated software to a great EMR software can improve productivity and the overall care of your patients.
The right Physical Therapy EMR Software will save time and money for your clinic by simplifying your documentation process. Here’s how therapy EMR software works:
No one likes double documentation – if you are entering the data multiple times in your current system, you’re simply wasting time.
The best Physical Therapy EMR software will organize your entries in a way that is easily accessible to anyone viewing the chart.
Here are 4 Must Haves in a Top Notch Physical Therapy EMR Software
1. Reliable Customer Service
Look for support that you can count on. Does the EMR software provider have email and phone support? What are the support hours? How quickly do they respond? How are support tickets submitted? These are all great questions to ask a potential EMR software provider before committing to them.
2. Mobile Access EMR
Not all clinics will have a fleet of tablets and laptops, but that shouldn’t stop you from asking if the EMR provider is mobile ready. Having a mobile-ready platform will allow you to test drive technology when you’re ready. It can also be helpful to have a mobile platform if you are away from the clinic and need to access records, so make this a top tier question when looking for the right EMR.
3. Storage and Security Matter
A cloud based EMR is different than an in-house EMR built on local servers. Having the ability to access your documentation and clinic statistics anywhere is going to happen much easier with a cloud based EMR. Besides accessibility, storage and security need to be a top priority. Ask these types of questions: what security measures are in place to protect user information? Are there automatic backups, if so, how often are they? What type of protection do you have for the physical servers that your company uses to store our clinic’s data? Also, be sure to ask about the ability to obtain your data if you ever decide to switch EMR providers in the future.
4. Physical Therapy EMR Costs
The cost to implement an EMR system will vary depending on your clinic’s size, goals, needs, and ability to adapt. The cost of in-house training sessions and unproductive hours to learn the system will need to be considered. Besides these costs, there will be a monthly fee for the new EMR software. The monthly cost for a small clinic may range from $49 to $200+ a month. A larger clinic with multiple therapists will likely spend $200+ a month for a complete EMR.
5. Custom Reporting and Productivity Measures
Peter Drucker (the father of management) said “What gets measured gets managed.” If you don’t measure your outcomes with your patients, you won’t be able to track their progress and goals. The same is true with your clinic.
The right EMR software will have metrics in place to help you track your clinic goals and productivity standards. Most good EMR software will have a management dashboard that gives you a snapshot of your metrics so that you can focus your energy on the items that need improvement.
Top 5 Physical Therapy EMR Software Reviews
Now that you know what to look for in a therapy billing EMR software, take a look at the detailed Physical Therapy EMR software reviews. Read the reviews and add your own if you have used one of these providers.
WebPT
WebPT has over 80,000 members and is one of the fastest growing medical records companies in the U.S. A leader in EMR, billing, and practice management solutions, WebPT is known for its customer service and intuitive cloud based software designed for physical, occupational, and Speech therapists. Over 15,000 clinics use WebPT, which boasts an impressive retention rate of 99%. The cloud-based system allows clinics of any size to have anytime access to their medical records from any web-enabled platform.
WebPT’s cloud based therapy software saves clinics the cost of third party IT support, expensive server management, and technology overhead. The WebPT platform integrates documentation, scheduling, managerial reporting, and therapy billing. The platform was built by PTs for PTs, which is why the streamlined workflow helps to improve efficiency and profitability in the clinic.
Custom reporting allows for managers, owners, and therapists to track measures such as productivity, patient cancellations and no-shows, referrals, and claim submission status. WebPT offers billing support that helps to reduce claim errors, speed up claim submission, and maximize your clinic’s revenue.
WebPT is known for being user-friendly, affordable, and a leader in mobile platforms. Therapists who use WebPT can focus on patient care knowing that the documentation and billing details are fully supported by an state of the art EMR.
KAREO
“Focus on patients, not paperwork.” Specifically built for small practices, Kareo is used by physicians, therapists, and clinics who want an all in one solution that is seamless. From scheduling and billing to notes and charges, Kareo provides an intuitive interface that is easy to use and implement in any clinic.
Kareo has no contracts and no set-up fee, which makes it one of the most flexible options available today.
For physical therapists, Kareo integrates with WebPT as a Certified Billing Partner. This means that if you use Kareo for a billing service, it can easily become integrated into the WebPT EMR, giving your practice the best of both worlds.
Casamba
Known for its comprehensive management solutions for therapists, Casamba integrates documentation, scheduling, billing, and financial reporting into a seamless system specifically designed for therapists.
In over 7500 facilities, Casamba is a leader in therapy software for both small and large practices. Casamba includes multiple outcome measure libraries, dashboard and analytics reports, as well as custom interfaces to suit outpatient, home health, skilled nursing, and other facilities.
ClinicSource
ClinicSource is a cloud based therapy practice management system with integrated EMR software, making it an all in one solution for therapists and clinic owners. With ready to use templates for SOAP notes, treatment plans, patient goals, and evaluation forms, therapists can focus on treating and use the streamlined software to handle billing, scheduling, and reporting.
One unique features of ClinicSource is the ability to scan and upload and patient file for evaluation, treatment and other records. Once uploaded, anyone can view the attached documents.
ClinicSource provides a free demo and a 30-day free trial. With multiple pricing packages, ClinicSource ranges from $62 a month and up based on the number of users in the system.
Tim Fraticelli, DPT Physical Therapist
Tim Fraticelli is a Physical Therapist, Certified Financial Planner™ and founder of PTProgress.com. He loves to teach PTs and OTs ways to save time and money in and out of the clinic, especially when it comes to documentation or continuing education. Follow him on YouTube for weekly videos on ways to improve your financial health.
